Give a first-time student room to settle in. Send the signing task before class and keep the instructor focused on the people arriving, not a stack of forms.
Unlimited waivers. From $9/month.Give a first-time student room to settle in. Send the signing task before class and keep the instructor focused on the people arriving, not a stack of forms.
Arrange approved wording and the participant details needed for first studio class. Publish a version when the whole form is ready.
Explore the template builderPlease review the details before you sign.
When minors participate, let the responsible guardian add their children in the form. Keep that signing role distinct from the person making the booking.
See guardian signingInvite the intended participants before the session. Review completed signatures and follow up with the right person before the arrival rush.
Explore event invitationsUse a confirmation code or a record search to check signing status. Keep any equipment, instruction and admission decisions in your normal staff procedure.
See check-in toolsInteractive product examples with sample data. Try the form blocks, invitation filters, and check-in statuses.
A new student needs the address, arrival time and practical information about their first class. Include the signing link in that same preparation message. Sending it in an unrelated email makes the task easier to overlook, particularly when the booking came through a friend.
Explain whether the form is for the studio generally or a particular program. At the desk, check the signed record before directing the student to the room. Keep a tablet available for someone who did not see the message, and give them a place to read without blocking people taking off shoes or finding their mat.
Someone can reserve two places while only entering their own contact details. Ask each adult participant to complete the appropriate form rather than assuming the purchaser can sign for a companion. For youth sessions, give guardians the correct family route and clear instructions before the visit.
Instructors may need to know that a student has a question for them, but that does not mean every staff member needs every written answer. Decide who reviews flagged responses and where a private conversation can happen. Keep that conversation separate from the public check-in queue.
A short, purposeful form is easier to complete than a general questionnaire assembled from other studios. Start with participant identity, the relevant activity, reviewed wording and the signature. Add a question when the studio can explain why it needs the answer and who will use it.
Do not make a waiver form do the work of an individual teaching conversation. If a response needs instructor attention, define that handoff. Optional preferences should be recognizable as optional, and unrelated marketing permission should not be disguised as a required participation answer.
| Field or section | Why include it |
|---|---|
| Student identity | Find the right person when bookings include companions. |
| Class or program | Make the scope of the participation form understandable. |
| Reviewed participation wording | Use content approved for your studio and activities. |
| Staff-review question | Include only when someone has a defined follow-up action. |
| Signature and version | Keep the agreement tied to the document shown. |
Choose how the desk handles returning students under your approved document policy. Staff should look for the relevant record and its status, not simply recognize a familiar face. A changed class booking and a new document version are different events; avoid asking someone to re-sign merely because the schedule changed.
When wording is revised, publish the new version and keep the earlier signed record available for its own history. Use a consistent program name so staff can find the right document without guessing which form title a previous instructor used.
Walk through the process while another staff member plays a first-time student. Include someone who arrives late, a companion whose name is not on the booking contact and a person without a charged phone. The test should end with the desk finding the record and the instructor receiving only the information they need.
Launch with one class type, note the questions students actually ask and edit the instructions before expanding. Keep a simple fallback for a connection problem. A completed-looking screen on a disconnected device is not enough; staff need to confirm that the signed record reached the system.
Waiver.com template and version documentation ↗How draft forms, published versions and signed records relate.
Waiver.com check-in documentation ↗Why an arrival record and an admission decision are separate steps.
Choose the plan that fits your locations. Busy weekends and new participants do not add a per-waiver charge.
For one location, with room for every participant.
7-day free trial. Card required.
For businesses that need one plan across all their locations.
7-day free trial. Card required.
For organizations with requirements to work through together.
Your selected plan starts billing after the 7-day trial unless you cancel before it ends.
Text allowances renew every month. Starter includes 200 SMS and Growth includes 500 SMS each month, even when you pay annually. Extra messages are $0.02 each.
The details to work through before you introduce the new signing flow.
Each adult participant should follow the signing process your organization requires. A person booking two places is not automatically the signer for both adults. Send the other participant their own instructions.
Set that policy through your document review process. Staff can check the relevant signed record and status at arrival; a new booking alone should not be treated as a universal reason to create another waiver.