Give new members a simple way to sign before class. Keep the waiver, the person, and the next step together, even when your front desk is also your coaching team.
Unlimited waivers. From $9/month.
Trial classes, personal training, and returning members. Give every new face a straightforward start.
Build around your approved class information, signature fields, and questions. A new published version leaves earlier signed records intact.
Plan your studio formPlease review the details before you sign.
Invite participants by email or text and review the roster before the instructor starts. Follow up with the person who actually needs the form.
Prepare for first visitsKeep youth members linked to the adult who signed for them, with a family flow that can be completed before class.
Organize youth enrollmentScan the confirmation code for waiver status, then continue your studio’s introduction and screening process.
Understand renewal recordsInteractive product examples with sample data. Try the form blocks, invitation filters, and check-in statuses.
A new member is looking for the entrance, checking whether they brought the right shoes, and wondering where to put their bag. Asking them to work through a long form at the same moment adds one more uncertainty. Put the signing link in the trial-class confirmation, alongside the arrival time and a short explanation of what happens next.
Waiver.com gives you a public link, a QR code, an embed, and tablet kiosk mode. That means someone who booked yesterday can sign at home, while a walk-in still has a clear route at reception. Use the same published form for the same activity so the desk does not have to decide between several similar links.
Before class, look for missing signatures and name mismatches. A booking under a partner’s name should not be mistaken for that person’s signed waiver. Match the actual participant to the record, then hand the member over to the coach for introductions and any other required checks.
Your regulars may bring a friend, attend a new program, or return after a long break. Decide when each of those situations calls for a new signature under your policy. Give the desk a short rule it can follow consistently, instead of relying on whether someone looks familiar.
For youth sessions, send the form to the required guardian before the first class. A guardian can add minors to their form and sign once, with each child connected to that record. The person who pays for a membership and the person authorized to sign for a child may need different handling.
A signed participation waiver is also separate from exercise screening. ACSM’s published screening recommendations address readiness for exercise and medical clearance considerations. Your qualified team should choose the appropriate screening process; a waiver status or an answer flag should not make a fitness or medical decision.
See another youth enrollment workflowStart with your approved studio document. A self-guided gym visit, coached strength class, and personal training session can have different instructions and acknowledgments. Make the activity clear near the beginning, and keep membership billing terms distinguishable from participation paperwork.
Arrange rich text, initials, questions, and signature blocks in the template builder. Ask for details your team will use. If an answer needs a conversation, add a flag rule and decide who will review it before the session. Avoid putting open-ended health histories into a general reception workflow simply because the form can accept them.
Waiver AI can help organize an existing document into a first form structure. Review the wording and field order on a phone before publishing. Have a colleague try it as a new member, without explaining where the important information is hidden.
| Field or section | Why include it |
|---|---|
| Participant name and contact | Match the person attending to the booking and signed record. |
| Class or activity | Identify the participation document the member is being asked to review. |
| Guardian and minors | Connect youth participants to the required adult signer. |
| Questions with flag rules | Route an answer to a staff conversation without treating it as clearance. |
| Initials and signature | Collect the acknowledgments in your approved document. |
| Published version | Keep the wording associated with that specific signature. |
When your wording changes, you need more than the latest blank form. Waiver.com retains the version attached to each signed record and renders it to PDF. That lets you distinguish an earlier signature from a signature on revised terms without guessing from a member’s join date.
Use your own renewal policy to decide when another signature is needed. At check-in, valid, expiring, and expired statuses help the desk see what to do next. They describe the waiver record; they do not replace a conversation about a changed activity or a member’s circumstances.
CSV exports can help reconcile participant lists, while PDF exports preserve the signed documents. Decide where exported files belong and who can retrieve them. An access log is useful history, but it still needs a sensible staff access and retention process around it.
Choose one coach and one session for the first run. Test a new adult, a returning member, a guest booked under someone else’s email, and a guardian signing for two children. Check the experience on a phone and the tablet your front desk actually uses.
Tell the coach how to handle a missing signature without holding up everyone else. Give one teammate responsibility for keeping the published link current when wording changes. If you connect booking software through the API, map a booking to its actual participant before automating the signed or checked-in event.
Explore the platform and API previewsACSM: exercise preparticipation screening recommendations ↗Background for keeping participation paperwork separate from an exercise screening process.
Choose the plan that fits your locations. Busy weekends and new participants do not add a per-waiver charge.
For one location, with room for every participant.
7-day free trial. Card required.
For businesses that need one plan across all their locations.
7-day free trial. Card required.
For organizations with requirements to work through together.
Your selected plan starts billing after the 7-day trial unless you cancel before it ends.
Text allowances renew every month. Starter includes 200 SMS and Growth includes 500 SMS each month, even when you pay annually. Extra messages are $0.02 each.
The details to work through before you introduce the new signing flow.
Yes. Put the public signing link in the class confirmation, on your first-visit page, or in an email or text invitation. A QR code or tablet kiosk gives walk-ins another way to complete the same form. Make the deadline clear and review the signed record before treating the paperwork as complete.
That depends on your approved document and renewal policy. Decide how you handle recurring visits, changed activities, revised wording, and a long gap in attendance. Waiver.com keeps signed versions and shows waiver status; it does not choose the policy for your gym.
A guardian can add minors to their form and sign once. Check that each child attending appears on the signed record and follow your rules about who may sign. Keep class placement, supervision, and pickup arrangements in the appropriate operational process.
No. Participation paperwork and exercise screening have different purposes. A question flag can tell staff an answer needs review, but it is not medical clearance or a recommendation about exercise. Keep your qualified team’s screening process separate.
Growth includes unlimited locations and unlimited waivers. Review which approved template belongs to each program or site, and give staff a consistent way to match members to records. See the pricing cards below for the current monthly and annual options.