Organize participation forms across classes, drop-in sessions and family programs. Keep each activity's requirements understandable while giving reception a consistent way to find records.
Unlimited waivers. From $9/month.Organize participation forms across classes, drop-in sessions and family programs. Keep each activity's requirements understandable while giving reception a consistent way to find records.
Arrange approved wording and the participant details needed for program registration and arrival. Publish a version when the whole form is ready.
Explore the template builderPlease review the details before you sign.
When minors participate, let the responsible guardian add their children in the form. Keep that signing role distinct from the person making the booking.
See guardian signingInvite the intended participants before the session. Review completed signatures and follow up with the right person before the arrival rush.
Explore event invitationsUse a confirmation code or a record search to check signing status. Keep any equipment, instruction and admission decisions in your normal staff procedure.
See check-in toolsInteractive product examples with sample data. Try the form blocks, invitation filters, and check-in statuses.
A recreation center can host a fitness class, a youth program and a rental collection at the same desk. Guests should not have to understand your internal department structure to choose the correct form. Put the intended signing link in the specific program's registration instructions.
Where a general public page offers several forms, label them with recognizable activity names and a short explanation. Review the page when programs change. An old seasonal link can remain in an email template long after reception starts using a new document.
One household may register several people for different programs. Keep each participant identifiable and show clearly when a guardian is signing for a minor. A family account name is useful context, but it does not by itself establish which person completed which document.
Give reception a way to handle an accompanying adult who is not the required signer. Resolve those questions through a designated lead rather than allowing every desk worker to invent a different rule. Keep pickup, membership and program eligibility checks distinct from document completion.
Standardize field labels and the overall signing experience where it helps guests, but review the actual wording and questions for each activity. A form that works for one department is not automatically appropriate for another.
Assign an owner to every template. That person should know who approves wording, who publishes versions and who updates links in registration messages. Without ownership, several nearly identical forms can remain active and leave staff uncertain about which record is relevant.
| Field or section | Why include it |
|---|---|
| Named participant | Distinguish people within a household. |
| Program context | Match the record to the relevant activity. |
| Guardian details | Keep required family signing explicit. |
| Program-approved wording | Avoid assuming one document fits every department. |
| Version and signature | Preserve a clear history as programs change. |
The desk needs a predictable sequence across programs: identify the participant, locate the relevant document, check its status and follow the activity's next step. Avoid using a simple “has a waiver” flag that hides which program or version the record belongs to.
Keep signed versions intact when new wording is published. Use program and session references consistently so another department can understand the history without relying on the original staff member. Limit personal-answer access to the roles that need it for their work.
Start with one program whose arrival pattern you understand. Test a new participant, a family with several registrations and a returning guest who changes activities. Record the points where the desk cannot identify the right form or reviewer.
After the pilot, test two programs arriving at the same time. A process that works in isolation may need clearer labeling or a different escalation handoff at a shared reception desk. Expand only after staff can explain the next step consistently, including what happens when a device or connection fails.
Waiver.com template and version documentation ↗How draft forms, published versions and signed records relate.
Waiver.com check-in documentation ↗Why an arrival record and an admission decision are separate steps.
Choose the plan that fits your locations. Busy weekends and new participants do not add a per-waiver charge.
For one location, with room for every participant.
7-day free trial. Card required.
For businesses that need one plan across all their locations.
7-day free trial. Card required.
For organizations with requirements to work through together.
Your selected plan starts billing after the 7-day trial unless you cancel before it ends.
Text allowances renew every month. Starter includes 200 SMS and Growth includes 500 SMS each month, even when you pay annually. Extra messages are $0.02 each.
The details to work through before you introduce the new signing flow.
Share useful naming and field standards, but review whether the document scope fits each activity. A common reception desk does not make every program's participation requirements identical.
Pilot one program, resolve form and record-search problems, then test simultaneous arrivals at the shared desk. Assign template owners and an escalation lead before expanding to more departments.