Prepare group signatures before arrival and give the host a clear participant handoff. Keep the signed form separate from instruction, supervision and venue admission decisions.
Unlimited waivers. From $9/month.Prepare group signatures before arrival and give the host a clear participant handoff. Keep the signed form separate from instruction, supervision and venue admission decisions.
Arrange approved wording and the participant details needed for group lane booking. Publish a version when the whole form is ready.
Explore the template builderPlease review the details before you sign.
When minors participate, let the responsible guardian add their children in the form. Keep that signing role distinct from the person making the booking.
See guardian signingInvite the intended participants before the session. Review completed signatures and follow up with the right person before the arrival rush.
Explore event invitationsUse a confirmation code or a record search to check signing status. Keep any equipment, instruction and admission decisions in your normal staff procedure.
See check-in toolsInteractive product examples with sample data. Try the form blocks, invitation filters, and check-in statuses.
A group organizer often knows the booking details but is not the signer for every participant. Give them a concise message that can be forwarded, including the date, arrival instructions and the appropriate form link. Ask participants to complete their own required process before reaching the venue.
Review the roster before a busy session starts. A group with ten reserved places and eight signatures needs participant-level follow-up, not a generic reminder that nobody can interpret. Keep an on-site route for late additions while preserving a clear check before the lane handoff.
Staff should identify the actual participant and the relevant record before directing them into the activity area. If minors are permitted under the venue's own rules, explain the required guardian process in advance. Do not infer those rules from the fact that the software can collect a family form.
Give the desk a named lead for signing or admission questions it cannot resolve. A completed waiver is one part of the arrival process. It does not replace the venue's decisions about participation or its instructional and supervisory procedures.
Start with the document approved for your venue and activity, then place the required signature, initials and participant fields around it. Avoid assembling wording from unrelated recreational forms because the field layout looks convenient.
Questions should lead to an action your team is prepared to take. Keep optional marketing choices separate from required acknowledgments. Preview the full mobile form, including where a guest must scroll, so a small-screen error does not become a reception problem for an entire group.
| Field or section | Why include it |
|---|---|
| Participant identity | Find each actual attendee. |
| Booking reference | Keep the group organized without replacing individual records. |
| Reviewed activity wording | Use a document approved for the venue. |
| Required acknowledgments | Place signature and initials where the form calls for them. |
| Guardian details if applicable | Follow the venue's own participation rules. |
Someone can sign and then cancel, while a replacement attends without having seen the original message. Reconcile the actual participants instead of comparing only totals. Use a consistent event or booking reference so staff can find the relevant group without opening unrelated records.
Retain the signed document version for each participant. If wording changes, publish the new version deliberately and tell staff which process applies to upcoming bookings. Avoid silently changing an old signed document to match today's venue instructions.
Test a group with a missing signature, a substitute participant and a question requiring supervisor review. Reception should be able to tell the host which guests are ready for the next operational step without exposing private answers in the group conversation.
Keep the host's activity introduction distinct from the signing task. During the first live sessions, note whether delays come from the booking message, device setup or unclear escalation. Fix the specific cause and repeat that part of the test before rolling the process out to every shift.
Waiver.com template and version documentation ↗How draft forms, published versions and signed records relate.
Waiver.com check-in documentation ↗Why an arrival record and an admission decision are separate steps.
Choose the plan that fits your locations. Busy weekends and new participants do not add a per-waiver charge.
For one location, with room for every participant.
7-day free trial. Card required.
For businesses that need one plan across all their locations.
7-day free trial. Card required.
For organizations with requirements to work through together.
Your selected plan starts billing after the 7-day trial unless you cancel before it ends.
Text allowances renew every month. Starter includes 200 SMS and Growth includes 500 SMS each month, even when you pay annually. Extra messages are $0.02 each.
The details to work through before you introduce the new signing flow.
No. Your venue sets and applies its admission, instruction and supervision requirements. Waiver.com helps collect and find the signed records within that process.
Reconcile names, not only the number of signatures. A replacement participant needs their own appropriate signing process even if the total group size stays the same.