Look beyond the first-year price.

Write down both the opening and renewal cost.

First-year discounts make a comparison harder to scan. Give the introductory amount and the later amount their own lines in your budget. Use the same expected waiver volume for each year so the comparison shows the price change rather than a change in assumptions.

WaiverElectronic publishes a first-year Basic price of $11.99 per month and a second-year price of $14.99, with 70 monthly waivers. Its Starter plan lists $34.99 in year one and $49.99 in year two for 600. For a venue collecting around 500 a month, that Starter allowance is the relevant comparison, not the smaller entry plan.

Decide whether you are replacing more than waivers.

WaiverElectronic advertises online booking, scheduling and payment integrations alongside its waiver tools. Those capabilities deserve a closer look if you are choosing a new reservation workflow at the same time. They matter less if your booking system is already established and your priority is a simple connection to signed records.

Map out where a customer reserves, pays, signs and receives arrival instructions. Name the system responsible for each step. Then ask what happens when someone changes a time, cancels or adds another participant. A combined product can be convenient, but the handoffs still need to work for your operation.

Use one real arrival as the comparison test.

Invite a first-time visitor, a returning customer and a guardian with two children through the proposed setup. Check that each person sees the correct document and that the reception team can identify the resulting record. Include a guest who arrives without signing so you can compare the on-site fallback.

Waiver.com supports public links, QR codes, embeds and tablet kiosk mode. Guardians can add minors and sign once. Events and invitations help organize a roster, while QR check-in shows record status. Treat a signed record as one step in arrival, alongside any activity-specific orientation or staff review.

For one location, Waiver.com Starter includes unlimited waivers and 200 SMS monthly at $9 per month or $90 per year. Growth adds unlimited locations and 500 SMS monthly at $14 per month or $140 per year. Additional texts are $0.02 each. Compare those totals with any booking or payment services you would still need separately.

A careful switch protects the work you’ve already done.

Start with one program or location. Keep the existing service available while you check the archive and rehearse the new process with the people who will use it.

1. Export and inspect.

   Download original signed PDFs and available CSV data. Open a sample across different dates and document versions, then confirm where staff can find the archive. Verify historical access logs separately.

2. Rebuild the approved structure.

   Use your current approved wording, required fields and signer rules. Compare the published form with the source document. A new template does not change or replace an old signed record.

3. Run the awkward cases.

   Try a guardian with siblings, a changed participant, an expired record and an unsigned arrival. Confirm what staff should do when a record needs review.

4. Change links after the check.

   Update booking messages, QR signs, website embeds and kiosk instructions together. Confirm any import requirements with the provider before ending access to your previous account.